VENDORS

Are you thinking of selling cool stuff at Wasteland Weekend?

While many attendees at Wasteland Weekend engage in the time-honored tradition of bartering for goods and services, some people would actually like to sell items for real-world money. In order to do that, you must be an approved vendor!

Unlike many other events, Wasteland Weekend does NOT charge a fee to vend. Each vendor simply buys an ordinary admission ticket. HOWEVER, you must get approval to be a vendor. This is so that we can ensure that the items you are planning to sell will be of interest to our attendees and can fit in somewhat with our overall post-apocalyptic theme.

Interested?  Here’s what you need to know.

What things can I vend?

Whatever fits into the dirty, end of civilization, post-apocalyptic Wasteland environment. Appropriately themed costume gear, camp supplies, adornments, prop weapons, and survival necessities are always popular. Better still if it serves a function and looks great doing it.

Where will vendors be placed?

Bartertown will be the main hub for vendors, which is along the main road into the city. Some vendors may instead have mobile carts that enable them to travel throughout the event (mobile carts may not be selling from unapproved tribe campsites).  Any tribes that plan to sell items out of their approved Theme Zone camp must also be approved by us as a vendor.  You can find detailed information on the theme zone here.

How big is the spot I’ll get?

The standard vendor spot is roughly 10′ x 30′.  Larger spots are very limited and only available upon approval.  You’ll need a good reason for wanting one.

When can I set up?

All approved vendors are required to set up on Tuesday.  No theme zone camp will be permitted to set up on Wednesday, and this includes vendors in Bartertown.  If your vendor spot is not set up by Tuesday night, it will be forfeited and given to a vendor on the standby list.

Where do I camp?

You may set up your personal camp inside your vendor space as long as it meets the theme zone requirements.  If you do not have a themed personal camp, you must camp outside the theme zone instead.  

How many people can camp in the spot with me?

Up to four people may camp inside a vendor spot.  If you need more, you must request special permission ahead of time and have a good reason for it.  Otherwise, please instruct the rest of your friends to set up camp outside the theme zone boundaries.

Do I have to theme my entire camp?

Yes.  Every bit.  This includes your booth presentation, as well as any personal camping setup you have.  Bartertown is a themed attraction at Wasteland Weekend, so we only accept vendors who meet the theme zone requirements.

Blue tarps and uncovered rental trucks/vans are NOT theme appropriate and will not be allowed inside the theme zone boundaries.

What about my car?

As with any vehicle in the theme zone, it must be a themed Wasteland vehicle to stay at your camp.  If it’s not theme-appropriate, you must leave it in a designated parking area or friends’ camp outside the theme zone boundaries.

Are there any licenses or permits I need to get?

Yes. You will need to show proof of the following to our Vendor Coordinator by August 31, 2017. No one may sell merchandise at the event without:

California Tax ID/Seller’s Permit

What tax docs you file with the State of California is between you and the State, and you are responsible for reporting all applicable sales tax accordingly.  We just need to see proof that you can sell within this state.  Our Vendor Coordinator will be asking for your Annual or Temporary CA Seller’s Permit to ensure yours is active, just like we did in 2016.

Business Liability Insurance

All vendors at Wasteland Weekend will need to carry their own business liability insurance, and you will need to show proof of this to the Vendor Coordinator in order to be approved for a vendor spot. The insurance must be for at least $1,000,000 limits and must name Wasteland World, Inc as an additional insured.  (The common name for this insurance document is an ACORD-25 “Certificate of Liability Insurance.”)

You may have business insurance through whatever company you prefer. For those of you who do not currently have insurance as a vendor, as a courtesy, we have found a company that can insure you for the event for only $100. The company is called Specialty Pacific Business Insurance Services, Inc. If you decide to go through them, you can request a form from our vendor coordinator, and send it to Jan at jmowery@spbusinessinsurance.com. Just to be clear, we are offering this just as one option to you so that you don’t have to hunt elsewhere (though you are welcome to), but we are not the ones who will be handling the insurance questions/claims/money. That will be between you and Specialty Pacific Business Insurance Services. Wasteland does not receive any of this money or any kind of commission on this $100; we are merely providing this option as a courtesy.

Local Permits/Licenses

At this time, a California City business license may not be required this year. We will confirm soon and advised all vendors regarding this as more information becomes available.

When is the deadline to apply?

July 31, 2017

When will I hear back on my application?

August 8th, if not sooner. Applications will be reviewed in the order they are submitted. Space is limited, so don’t wait until the last minute.

Are you a Food Vendor?

County Health says that anyone selling an item to be ingested at the event is considered a food vendor.  This includes ice and water.  This also includes anyone distributing anything ingestible to the public beyond their personal camp and friends, even if it’s free.

The only exception is commercially pre-packaged, sealed food that is NOT opened (i.e. for samples) before sale.  There are extra steps needed from food vendors to ensure the safety of our attendees.

Food vendors will be required to:

  • Submit a Theme Zone / Vendor application
  • Submit a separate Food Vendor form (coming soon)

After approval:

  • Obtain all applicable permits and documentation as listed for Vendors above
  • Obtain a Special Event Food Vendor permit from the Kern County Health Department
  • Provide copies of all required documentation to WW by Sept 1
  • Ensure that all required health code requirements (i.e. handwashing station) are understood and followed at the event

Separate Food Vendor application and County Health info packet coming shortly.

I have questions!

First, make sure your question wasn’t already addressed above.

If you have questions related to regular vending at Wasteland Weekend, please contact our Vendor Coordinator Jen Harte.

If you have questions related to food vending, please send a note to our Senior Event Manager, River Navarre.

I’m ready to apply!

Great!  Read up on Theme Zone requirements and apply here.