Wasteland Weekend
You can find our official vendors in Bartertown!
Check out the full event layout / map here.
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Are you thinking of selling cool stuff at Wasteland Weekend?
While many attendees at Wasteland Weekend engage in the time-honored tradition of bartering for goods and services, some people would actually like to sell items for real-world money. In order to do that, you must be an approved vendor! This is so that we can ensure that the items you are planning to sell will be of interest to our attendees and can fit in somewhat with our overall post-apocalyptic theme.
If you are planning on BARTERING ONLY (no real-world money or credit exchanged) then you do NOT need to fill out a vendor application!
However, if you would like to sell goods for money and apply as a vendor, read on:
VENDOR FAQs
What things can I vend?
Whatever fits into the dirty, end of civilization, post-apocalyptic Wasteland environment. Appropriately themed costume gear, camp supplies, adornments, prop weapons, and survival necessities are always popular. Better still if it serves a function and looks great doing it.
(Obviously, if you try to vend really offensive items, like for example something with a swastika on it, you may be removed from the event. If you have any doubts about what you are vending, ask us first).
Where will vendors be placed?
Bartertown will be the main hub for vendors, which is along the main roads into the city. You can find detailed information on the Theme Zone HERE. We do not allow vendors to operate out of non-Bartertown theme zone camps, with VERY few grandfathered-in exceptions.
Are there any vendor fees?
For 2023, there is a fee for all vendors of $50. Upon approval as a vendor, you will receive an email with further info on paying the vendor fee. All vendors and their helpers will still need to purchase standard event tickets. No vendors will receive comped or reserved tickets for either themselves or their booths – the vendor fee is only for your physical vendor space in Bartertown. Every person entering the event, including vendors and their helpers, must have purchased a ticket to the event.
How big is the spot I’ll get?
The standard vendor spots range from 200 to 400 square feet, and usually are 10’x10′, 10’x20’, and 20’x20’. Larger spots are very limited and only available upon approval. You’ll need a good reason for wanting one.
When can I set up?
All approved vendors are required to set up on Tuesday, September 26th 2023. No theme zone camp will be permitted to set up on Wednesday, September 27th. This includes vendors in Bartertown. If your vendor spot is not set up by Tuesday night, it may be forfeit.
Where do I camp?
You may set up your personal camp inside your vendor space as long as it meets the theme zone requirements. If you do not have a themed personal camp, you must camp outside the theme zone instead.
How many people can camp in the spot with me?
Up to four people (including yourself) may camp inside a vendor spot. If you need more, you must request special permission ahead of time and have a good reason for it. Otherwise, please instruct the rest of your friends to set up camp outside the theme zone boundaries. The people camping in your space are there to assist you with your booth. These people will be the same ones who will receive Early Work Access Passes to assist you with setting up on Tuesday.
Can I share shop space with another vendor?
Every vendor needs to apply. If both applications are approved and you want to combine your camps, please let the vendor coordinator know so this can be mapped. If a vendor application has been denied, they can not then vend out of your approved space. However, if you have a consignment situation with a friend, where they have A SMALL NUMBER of items in your shop that you plan to sell, that is fine.
Do I have to theme my entire camp?
Yes. Every bit. This includes your booth presentation, as well as any personal camping setup you have. Bartertown is a themed attraction at Wasteland Weekend, so we only accept vendors who meet the theme zone requirements. If after setup, we determine that you do not meet the theme zone requirements as you portrayed in your application, we will ask you to move from Bartertown, and you will not be able to vend.
Blue tarps and uncovered rental trucks/vans are NOT theme appropriate and will not be allowed inside the theme zone boundaries.
Other camp considerations: You will be responsible for ensuring that your space is clean when you leave – this is a Pack It In, Pack It Out event. We do not allow for gray water dumping on the ground, so please plan for this.
What about my car?
As with any vehicle in the theme zone, it must be a themed Wasteland vehicle to stay at your camp. If it’s not theme-appropriate, you must leave it in a designated parking area or friends’ camp outside the theme zone boundaries.
Are there any licenses or permits I need to get?
Yes. You will need to show proof of the following to our Vendor Coordinator by September 1st, 2023. No one may sell merchandise at the event without a California Seller’s Permit, and Business Liability Insurance.
* California Tax ID/Seller’s Permit
What tax docs you file with the State of California is between you and the State, and you are responsible for reporting all applicable sales tax accordingly. We just need to see proof that you can sell within this state. Our Vendor Coordinator will be asking for your Annual or Temporary CA Seller’s Permit to ensure yours is active, just like we did in in previous years.
If you need this information for applying for a Temporary/Flea Market/Swap Meet Permit, here you go!
EVENT LOCATION
(for “Temporary Sales Address”)
Wasteland Weekend
17200 E. Rosewood Boulevard
Edwards, CA 93523
Sept 27, 2023 – Oct 1, 2023
EVENT ORGANIZER:
Wasteland World, Inc.
16808 Main St.
Suite D-314
Hesperia, CA 92345
Please Do NOT put down Wasteland Weekend’s contact information where the app asks for your personal information, as we will ask you to call the state and correct this. This has been a problem many times in the past, so please make sure that YOUR information is put down, and Wasteland’s info is only used when it’s needed as the “Event Location or Organizer.”
Business Liability Insurance
All vendors at Wasteland Weekend will need to carry their own business liability insurance, and you will need to show proof of this to the Vendor Coordinator in order to be approved for a vendor spot. The insurance must be for at least $1,000,000 limits and must name Wasteland World, Inc as an additional insured. (The common name for this insurance document is an ACORD-25 “Certificate of Liability Insurance.”) You may have business insurance through whatever company you prefer. You may already have business insurance, and just need a temporary rider for the dates/location of the event, and listing Wasteland World, Inc as an additional insured. If you do not currently have business insurance, you can find many companies online that specialize in short-term insurance, such as for craft fairs.
When is the deadline to apply?
July 3rd, 2023.
When will I hear back on my application?
Applications will be reviewed in the order they are submitted. Space is limited, so don’t wait until the last minute. We will be approving applications as they come in this year. If you are denied, that could be for a multitude of reasons, including your submitted plans don’t meet our theme requirements, we already have too many vendors selling similar items, or that we simply don’t have the space. Feel free to apply again at our next event.
Are you a Food Vendor?
County Health says that anyone selling or handing out an item to be ingested by the public at the event is considered a food vendor. This includes ice and water. Yes, this includes anyone distributing anything ingestible to the public beyond their personal campmates and friends, even if it’s free. And this DOES even include pre-packages, store bought foods. (So no, handing out Twinkies, for example, would not be exempt).
There are extra steps needed from food vendors to ensure the safety of our attendees. Submit a Vendor application. Once you are approved, you will be contacted with additional steps to meet health department regulations.
After approval:
Obtain all applicable permits and documentation as listed for Vendors above
Obtain a Special Event Food Vendor permit from the Kern County Health Department. (We will submit these applications as a batch – please don’t submit on your own!)
Provide copies of all required documentation to WW by September 1st, 2023.
Ensure that all required health code requirements (i.e. handwashing station) are understood and followed at the event. The county WILL come to inspect your booth, so be prepared with the proper washing stations, test strips, and correct temperatures in your coolers!
I have questions!
First, make sure your question wasn’t already addressed above. After that, if you still have questions related to vending at Wasteland Weekend, please contact our Vendor Coordinator Jen Harte [vendors @ wastelandweekend dot com], putting “Wasteland Weekend” in the subject line.