(But make sure you’ve read everything below first)
Are you thinking of selling cool stuff at Wasteland Weekend?
While many attendees at Wasteland Weekend engage in the time-honored tradition of bartering for goods and services, some people would actually like to sell items for real-world money. In order to do that, you must be an approved vendor! This is so that we can ensure that the items you are planning to sell will be of interest to our attendees and can fit in somewhat with our overall post-apocalyptic theme. If you are planning on BARTERING ONLY (no real-world money or credit exchanged) then you do NOT need to fill out a vendor application! However, if you would like to sell goods for money and apply as a vendor, read on:
What things can I vend?
Whatever fits into the dirty, end of civilization, post-apocalyptic Wasteland environment. Appropriately themed costume gear, camp supplies, adornments, prop weapons, and survival necessities are always popular. Better still if it serves a function and looks great doing it.
Where will vendors be placed?
Bartertown will be the main hub for vendors, which is along the main roads into the city. You can find detailed information on the theme zone HERE. For 2019, we will no longer be allowing vendors to operate out of non-Bartertown theme zone camps. There are a very small number of mobile vendors (selling from a moveable cart) who are being grandfathered in, but we are no longer accepting applications for new mobile vendors. If you are one of the approved grandfathered carts, we will reach out to you privately.
Are there any vendor fees?
For 2019, there is a fee for all vendors of $50. Upon approval as a vendor, you will receive an email with further info on paying the vendor fee. All vendors and their helpers will still need to purchase standard event tickets. No vendors will receive comped or reserved tickets for either themselves or their boothies – the vendor fee is only for your physical vendor space in Bartertown. Every person entering the event, including vendors and their helpers, must have purchased a ticket to the event.
How big is the spot I’ll get?
The standard vendor spots range from 200 to 400 square feet, and usually are 10’x20’, 20’x20’, and 10’x30’. Larger spots are very limited and only available upon approval. You’ll need a good reason for wanting one.
When can I set up?
All approved vendors are required to set up on Tuesday, 9/24/2019. No theme zone camp will be permitted to set up on Wednesday, and this includes vendors in Bartertown. If your vendor spot is not set up by Tuesday night, it may be forfeited and given to a vendor on the standby list.
Where do I camp?
You may set up your personal camp inside your vendor space as long as it meets the theme zone requirements. If you do not have a themed personal camp, you must camp outside the theme zone instead.
How many people can camp in the spot with me?
Up to four people may camp inside a vendor spot. If you need more, you must request special permission ahead of time and have a good reason for it. Otherwise, please instruct the rest of your friends to set up camp outside the theme zone boundaries.
Do I have to theme my entire camp?
Yes. Every bit. This includes your booth presentation, as well as any personal camping setup you have. Bartertown is a themed attraction at Wasteland Weekend, so we only accept vendors who meet the theme zone requirements. If after setup, we determine that you do not meet the theme zone requirements as you portrayed in your application, we will ask you to move from Bartertown, and you will not be able to vend.
Blue tarps and uncovered rental trucks/vans are NOT theme appropriate and will not be allowed inside the theme zone boundaries.
What about my car?
As with any vehicle in the theme zone, it must be a themed Wasteland vehicle to stay at your camp. If it’s not theme-appropriate, you must leave it in a designated parking area or friends’ camp outside the theme zone boundaries.
Are there any licenses or permits I need to get?
Yes. You will need to show proof of the following to our Vendor Coordinator by August 9, 2019. No one may sell merchandise at the event without a California
* Seller’s Permit, and Business Liability Insurance.
* California Tax ID/Seller’s Permit
What tax docs you file with the State of California is between you and the State, and you are responsible for reporting all applicable sales tax accordingly. We just need to see proof that you can sell within this state. Our Vendor Coordinator will be asking for your Annual or Temporary CA Seller’s Permit to ensure yours is active, just like we did in in previous years.
If the you already have an active California Seller’s Permit:
Fill out a “Swap Meets, Flea Markets, or Special Events Certification” form (BOE-410-D): https://www.boe.ca.gov/pdf/boe410d.pdf
Notify the Vendor Coordinator when it’s complete and has been submitted, and be sure to provide the Vendor Coordinator with your Seller’s Permit number.
If you do not have an active California Seller’s Permit:
Go to the BoE website and register for a Temporary Seller’s Permit: https://efile.boe.ca.gov/ereg/index.boe
Notify the Vendor Coordinator when it’s complete, along with your permit number and copy/image of the permit.
(for “Temporary Sales Address”)
17200 E. Rosewood Boulevard
Edwards, CA 93523
Sept 25 2019 – Sept 29 2019
Wasteland World, Inc.
PO Box 400532
Hesperia, CA 92340-0532
DBA (“doing business as”)
This is the name of your shop/stall name, if it’s different than the legal name of your business.
Please look at the examples of the application below, and ensure the application has been filled out correctly. Do NOT put down Wasteland Weekend’s contact information where the app asks for your personal information, as we will ask you to call the state and correct this.
Examples of the application for a Temporary Seller’s Permit can be found at: https://drive.google.com/drive/folders/1SoXyXSYVIo0zjcPSnyIWn8CmglbMuuCz?usp=sharing
Business Liability Insurance
All vendors at Wasteland Weekend will need to carry their own business liability insurance, and you will need to show proof of this to the Vendor Coordinator in order to be approved for a vendor spot. The insurance must be for at least $1,000,000 limits and must name Wasteland World, Inc as an additional insured. (The common name for this insurance document is an ACORD-25 “Certificate of Liability Insurance.”) You may have business insurance through whatever company you prefer.
When is the deadline to apply?
June 21, 2019.
When will I hear back on my application?
July 12th, if not sooner. Applications will be reviewed in the order they are submitted. Space is limited, so don’t wait until the last minute.
Are you a Food Vendor?
County Health says that anyone selling or handing out an item to be ingested by the public at the event is considered a food vendor. This includes ice and water. Yes, this includes anyone distributing anything ingestible to the public beyond their personal campmates and friends, even if it’s free.
There are extra steps needed from food vendors to ensure the safety of our attendees. Submit a Vendor application. Once you are approved, you will be contacted with additional steps to meet health department regulations.
Obtain all applicable permits and documentation as listed for Vendors above
Obtain a Special Event Food Vendor permit from the Kern County Health Department
Provide copies of all required documentation to WW by August 31, 2019.
Ensure that all required health code requirements (i.e. handwashing station) are understood and followed at the event
I have questions!
First, make sure your question wasn’t already addressed above. Second, check out our Vendor Resources Folder here:
If you still have questions related to vending at Wasteland Weekend, please contact our Vendor Coordinator Jen Harte: vendors (at) wasteland weekend.com